QR Code & UPN Invoicing Software for Tutoring Centers and Schools
Manually calculating lesson hours and retyping banking references wastes administration time and leads to payment discrepancies. TutorManager aggregates completed lessons into compliant, professional PDF invoices featuring localized UPN and European EPC QR codes for instant mobile payment.
Automated Invoicing from Completed Lessons and Courses
Seamlessly convert delivered tutoring sessions, courses, and travel costs into verified monthly bills.
TutorManager aggregates confirmed teaching hours, group course enrollments, and recorded travel mileage directly into client billing files without spreadsheets.
Using the monthly billing tool, administrators review preview calculations across the academy and create drafts for all billable students in a single click.
- Generate individual invoices for any student and date timeframe
- Run school-wide monthly billing previews and batch creations in seconds
- Incorporate tutor travel mileage and sibling discounts automatically
Localized Slovenian UPN and European EPC QR Payment Codes
Accelerate client remittance with scan-and-pay QR codes rendered directly on PDF documents.
TutorManager embeds standardized payment QR codes on every generated PDF invoice. Standard Slovenian UPN QR codes contain school IBAN, purpose code, exact balance, and reference.
Configure reference models such as Slovenian SI00 or ISO 11649 RF. When serving international students, enable dual UPN + EPC mode to render European EPC QR codes.
- Compliant Slovenian UPN QR code rendering for flawless mobile bank scanning
- Support for Slovenian SI00 and international ISO 11649 RF reference standards
- Dual UPN + EPC QR display option catering to domestic and European clients
Proforma Invoices and Advance Payments
Collect advance tuition before semester starts without duplicate administrative workflows.
Securing enrollment deposits is straightforward with the proforma module, enabling advance payment notices with designated due dates.
When payment arrives via bank transfer, convert the proforma into an official tax invoice with one click while preserving complete audit history.
- Issue advance proforma invoices with custom payment terms and deadlines
- One-click conversion to final invoice upon recording full payment
- Complete audit trail preserving link between proforma and invoice numbers
Payment Tracking, Aging Receivables, and Parent Billing Portal
Maintain complete clarity over paid, pending, and past-due school revenue.
Real-time KPI metric cards highlight your school financial status: collections received this month, total open receivables, and overdue balances.
Parents access an organized billing tab within their portal to inspect charges, check due dates, and download official PDF invoices with QR codes.
- KPI overview cards: Paid this Month, Total Unpaid, and Overdue balances
- Status progression: Draft, Unpaid, Partially Paid, Paid, Overdue, and Cancelled
- Client self-service downloads directly inside the parent billing portal