Language School Management Software: Organize Courses and Lessons
Managing a language academy requires coordinating group terms, classroom spaces, teacher availability, and timely tuition collection. TutorManager combines recurring course scheduling, student enrollments, Zoom remote classes, and automated invoicing in one intuitive platform.
Group and Private Language Course Management
Structure your catalog, assign qualified tutors, and generate full semester timetables in seconds.
In TutorManager, define course subjects (such as English, German, French, or Spanish), levels, and standard lesson durations like 60 or 90 minutes. When opening a course, assign the teacher, reserve classrooms, and set weekly time slots.
The timetable generator creates all individual sessions across the semester with a single click. Configured holidays and school breaks are automatically skipped, eliminating manual calendar adjustments.
- Recurring weekly timetables with automatic holiday and break skipping
- Room allocation preventing double bookings across physical facilities
- Flexible billing models: flat course fees, monthly installments, or per-lesson charges
Integrated Online Lessons with Zoom
Deliver seamless remote and hybrid language teaching without messy email links.
Remote teaching is essential for modern language academies. Instead of instructors manually creating video calls and emailing invite links, TutorManager automates the entire video conferencing flow.
Enabling Zoom on a lesson or course generates an authenticated meeting with dedicated join links. Both teachers and students access their virtual classroom straight from their portal calendar with one click.
- Automatic Zoom meeting generation directly from your timetable
- One-click student and instructor join buttons inside the secure portal
- Reliable support for 1-on-1 language coaching and multi-student group classes
AI-Powered Language Homework and Exercise Generation
Help teachers craft personalized grammar exercises and vocabulary drills in seconds.
Fluency requires frequent reinforcement between class meetings. TutorManager comes equipped with an AI task generator designed to remove the burden of repetitive worksheet preparation from your teaching staff.
Teachers choose the language, target grammar topic, and difficulty level. The AI produces customized interactive questions that teachers can inspect, fine-tune, and assign immediately.
- Interactive grammar and vocabulary tasks by topic and difficulty
- Teacher oversight with full editing of questions and answer keys before assignment
- Student portal submission with instant feedback and score recording
Student and Parent Portals with Automated Invoicing
Empower adult learners and parents with self-service transparency and painless tuition billing.
Students and parents receive their own portal to monitor attendance, track assigned homework, review teacher feedback, and view open tuition balances.
Financial administration becomes fast and accurate. Issue advance proforma invoices to secure registration fees before classes begin, run end-of-month batch billing, and generate professional PDF invoices complete with bank payment references.
- Branded portal for students and parents displaying schedules and materials
- Advance proforma invoices with configurable payment deadlines
- End-of-month batch invoicing for the entire academy with PDF export
