Run your tutoring center without spreadsheet chaos
The complete management platform for tutoring academies, language, and music schools. Replace messy spreadsheets and WhatsApp threads with smart scheduling, a parent portal, AI homework, and automated localized billing.
Spreadsheets + WhatsApp vs. TutorManager
Most schools start with spreadsheets, chat groups, and disconnected billing apps. As you grow, manual admin eats up hours every week. Here is how TutorManager compares.
Manual spreadsheet entries and endless WhatsApp messages. Constant risk of double-booking and forgotten cancellations.
Visual calendar with conflict detection, automatic holiday skipping, and Zoom integration. Parents can request lessons directly.
Counting hours from notebooks at month-end, then retyping student and lesson data into separate accounting software.
1 click from completed lessons into invoices and proformas with instant QR codes, compliant references, and automated discounts.
Constant chat interruptions: "When is our next session?", "How much do we owe?". Lost receipts and scattered PDF attachments.
Dedicated self-service parent portal: one family login to view schedules, attendance, homework, grades, and open invoices.
Sending worksheet photos over chat apps. Tutors spend hours preparing customized exercises from scratch every evening.
Interactive task runner and AI exercise generator in your language. Tutors set the subject and level to create drills in seconds.
Invoicing and proformas built for European banking
Unlike generic US-centric tools, TutorManager conforms with European banking, tax rules, and local parent expectations out of the box.
UPN & EPC QR payment codes
Every PDF invoice includes a Slovenian UPN QR code that parents scan in their mobile bank — no retyping of amount, reference or IBAN. An EPC QR code for foreign payers can be switched on as well.
Compliant references & proformas
Structured payment references (SI00, HR00, RF), local VAT compliance handling, and advance proformas that convert to invoices with one tap.
One click from lessons to invoices
At month-end, the system aggregates completed lessons, calculates travel mileage for home tutoring, and applies multi-child sibling discounts automatically.
Built for modern tutoring businesses
All the tools you need to run a professional tutoring center, available on any device, anytime.
Smart Scheduling
Plan recurring and one-off lessons with automatic conflict detection, holiday skipping, and teacher availability management.
Student Management
Complete student profiles with contact info, course enrollment, attendance history, and progress tracking in one place.
Teacher Portal
Teachers manage their own lessons, track attendance, add notes, and view schedules — all from a dedicated portal.
Parent Portal
Parents see their children's schedules, upcoming lessons, attendance, invoices, and tasks in real time.
Invoicing & Billing
Auto-generate professional invoices. Apply discounts, manage tax rates, track payments and send reminders automatically.
Course Management
Create group or individual courses with custom durations, pricing, subjects, and maximum enrollment limits.
Homework & Tasks
Assign tasks and homework to individual students or entire courses. Track completion, add deadlines, and leave feedback directly in the platform.
AI Task Generation
Let AI generate homework and exercises tailored to the subject, level, and student. Create an entire week of tasks in seconds.
Email Notifications
Keep everyone informed with automated email notifications for lesson reminders, schedule changes, new tasks, and payment confirmations.
Analytics & Reports
Get a clear picture of your business — revenue trends, attendance rates, popular subjects, teacher performance and more.
Multi-Language & Currency
Available in multiple languages with support for local tax rates, currencies, and country-specific settings.
Role-Based Access
Granular permissions for admins, receptionists, teachers, students and parents. Everyone sees only what they need.
Zoom & Online Lessons
Seamlessly conduct remote classes. Automatically generate Zoom meetings for individual lessons or entire courses with direct join links for teachers and students.
Mobile Friendly
Works perfectly on phones and tablets. No app installation needed — just open the browser and go.
Cloud & Multi-Tenant
Fully hosted, automatically updated, and isolated per organization. Your data is yours and fully secure.
Up and running in minutes
No technical skills required. Set up your tutoring center and start managing students on day one.
Sign up
Create your account in under 2 minutes. No credit card, no setup fees.
Add teachers & students
Invite your team and manually add your students. Each gets their own portal access.
Create courses & lessons
Set up your subjects, courses, and schedule your first lessons.
Assign tasks
Create homework manually or generate it with AI — assign to students and track completion.
Go live
Send portal invites to students and parents. Everything is up and running.
Smart lesson scheduling that saves hours every week
Forget spreadsheets and paper calendars. TutorManager handles recurring lessons, one-off sessions, online Zoom classes, holiday skipping, and teacher availability — all automatically.
- Recurring & one-off lessons
- Online lessons with automatic Zoom integration
- Automatic holiday skipping
- Teacher availability management
- Conflict detection
- Calendar integrations
Automated invoicing and payments tracking
Generate professional invoices with one click. Apply custom discounts, track payment status, manage tax rates per country, and always know who owes what.
- One-click invoice generation
- Custom discounts & pricing tiers
- Tax rate management
- Payment status tracking
- PDF export
Assign tasks and let AI generate exercises in seconds
Create homework manually or let AI generate tailored exercises based on subject, level, and student profile. Assign to one student or the whole course and track completion in real time.
- Manual & AI-generated tasks
- Assign to students or courses
- Deadline management
- Completion tracking
- Teacher feedback on submissions
Keep parents and students always in the loop
Parents see their child's schedule, upcoming lessons, attendance, invoices, and assigned tasks in real time. Students access their own schedule, course materials, and homework.
- Real-time schedule visibility
- Attendance history
- Invoice & payment overview
- Homework & task tracking
- Multi-child family accounts
Switching from Excel is easy. We will set you up for free.
We know your rosters and schedules live in spreadsheets today. Moving to TutorManager takes zero heavy lifting on your end.
Import Excel or CSV in seconds
Upload your existing spreadsheet (.xlsx or .csv) inside the app. TutorManager maps your columns and instantly imports students, parents, contacts, and teachers.
Send us your file — we do the rest
Short on time? Email your existing spreadsheet to info@zinz.si. Our team will format your records, configure your rooms and subjects, and deliver a fully ready workspace.
Explore TutorManager in action
Take a look inside the modules educators, administrators, teachers, and parents use every day.
Real-time overview of your school
Track monthly revenue, student attendance, room occupancy, and upcoming lessons in one beautifully crafted view.
- Live financial KPIs and revenue breakdown
- Upcoming lessons queue with instant status
- Occupancy indicators across all rooms
Already in daily use
“TutorManager has made running our lessons and courses so much easier: individual lessons and group courses are all in one place, with the timetable, attendance and an overview of every student. At the end of the month invoices are created from completed lessons in a few clicks, and parents pay them with the UPN QR code. Before, we juggled all of this in Excel and a separate invoicing app.”
- 22 students
- 570+ lessons and course sessions
Glagoljub is our pilot school, run by a family member of the TutorManager team.
The right access for everyone
TutorManager gives every user exactly the access they need — no more, no less. Clear roles keep your data secure.
Admin
Full control over everything — users, courses, lessons, invoicing, settings, and reports.
Receptionist
Create and manage students, lessons, and courses. Handle daily operations without full admin access.
Teacher
Create and edit own lessons. Manage lessons in assigned courses. Assign tasks, track attendance and add notes.
Student
View personal schedule, enrolled courses, assigned homework and related teachers.
Parent
See all lessons, courses, tasks, and invoices for their children. Perfect for family accounts.
Choose the plan that fits your school
No hidden fees. Cancel anytime. All plans include a 14-day free trial.
For individual tutors managing students one-on-one.
- 1 teacher account
- Up to 35 students
- Lesson scheduling & calendar
- Invoicing & payments
- Tasks & homework
- Student & parent portal
- 14-day free trial
Solo with AI-powered task and exercise generation.
- Everything in Solo
- AI task & exercise generation
- 1M AI tokens / month
- 14-day free trial
For small tutoring centers with a growing team.
- 2 teacher accounts
- Up to 50 students
- Lesson scheduling & calendar
- Course management
- Invoicing & payments
- Tasks & homework
- Student & parent portal
- 14-day free trial
For growing centers needing a full team and AI features.
- Up to 5 teachers
- Up to 200 students
- Everything in Starter
- AI task & exercise generation
- 5M AI tokens / month
- Advanced statistics & reports
- Multi-language support
- 14-day free trial
For large institutions requiring unlimited capacity and advanced AI.
- Unlimited teachers & students
- Everything in Professional
- 15M AI tokens / month
- Priority support
- Data export (CSV)
- 14-day free trial
Create your free account
14-day free trial, no credit card required. Your own isolated environment is ready in seconds.
You're all set!
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